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No expenses yet — add your first expense above.
FREE TOOL
Track your business expenses by category, view monthly and category totals, and export a clean PDF or CSV report — all in your browser, 100% private.
| Date | Description | Category | Amount |
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No expenses yet — add your first expense above.
Yes. The ToolsLoop Expense Tracker is 100% free with no subscription, no ads, and no limits on entries.
Yes. All expense data is stored only in your browser's local storage. Nothing is sent to any server. Your data never leaves your device.
Yes. Click Export CSV to download all your expenses as a spreadsheet file that you can open in Excel, Google Sheets, or any accounting software.
Yes. Your expenses are saved in your browser's local storage and will still be there when you return to the page.
The ToolsLoop Expense Tracker is a free, browser-based tool for freelancers and small businesses to log business expenses, categorise them, view monthly totals, and export a clean CSV report — all without creating an account or storing any data on a server. Everything stays private in your browser.
Tracking business expenses is one of the most high-impact financial habits you can build as a freelancer or small business owner. Here is why it matters:
Business expenses are tax-deductible. Every pound, dollar, or dirham you spend on legitimate business costs reduces your taxable income directly.
Revenue minus expenses equals real profit. Without tracking expenses, you cannot know how much you actually earned on any project or month.
VAT-registered businesses can claim back the VAT paid on business purchases — but only with proper records. The Expense Tracker helps you maintain them.
Tax authorities can request records of your business expenses at any time. Organised, categorised records protect you from penalties.
Reviewing monthly expense reports reveals subscriptions you no longer use, overpriced suppliers, and other savings opportunities.
If you pass expenses on to clients, accurate records mean accurate invoicing. Use with the Invoice Generator to add expense line items.
Common deductible business expenses include: office supplies and equipment; software subscriptions (design tools, productivity apps, accounting software); travel costs (transport, fuel, accommodation, business meals); marketing and advertising; professional fees (accountant, lawyer, consultant); home office expenses (portion of rent and utilities); phone and internet costs; training and professional development.
Click the Export CSV button at any time to download all your logged expenses as a spreadsheet file. Open it in Microsoft Excel, Google Sheets, or any accounting software. Share it with your accountant at tax time or import it into bookkeeping software like Xero or QuickBooks.
Yes. Completely free with no account required, no subscription, and no limit on the number of expenses you can log. Export CSV anytime at no cost.
Yes. All expense data is stored only in your browser's local storage on your own device. Nothing is ever sent to any server. Your financial data never leaves your computer or phone.
Yes. Expenses are saved in your browser's local storage and will still be there when you return to the page — even after closing and reopening your browser.
You can log expense amounts in any currency. We recommend adding the currency symbol or code to the description field (e.g. "Flight - £320") for clarity in your exported CSV.
Accounting software (like QuickBooks or Xero) handles invoicing, payroll, tax filing, and full bookkeeping. An expense tracker is a simpler, focused tool just for logging and categorising what you spend. The ToolsLoop Expense Tracker is ideal for freelancers and sole traders who need something lightweight and free.